Admissions Specialist

Overview

Purpose of Position and Scope of Responsibility:

The Admissions Specialist will coordinate administrative workflows within academic student support services and administrative offices, ensuring efficient daily operations and adherence to established procedures. This role will support the admissions process for student applicants and prospective students across special non-degree and accelerated programs. The specialist will oversee recruitment efforts and represent Baptist Health Sciences University (BHSU) at both regional and community events. They will function as the primary liaison with healthcare facilities, two-year University counselors, and registered healthcare providers. This position reports directly to the Dean of Allied Health, with a dotted-line reporting relationship to the Program Chair of Diagnostic Medical Sonography (DMS). Responsible for all functions 8 hours/day, 5 days/week with some weekend days. Incumbents are subject to hours beyond the normal workday.

Principal Accountabilities/Responsibilities:

• Provides direction and leadership to the administration office utilizing effective organizational skills, time management, oral and written communication, and confidentiality.
• Coordinates the functions of secretarial and telephone support, purchasing, inventory control, marketing, student evaluation of instruction, records security, postal regulations, and office support, as appropriate, enhancing the efficiency and quality of all assigned areas; serves as liaison with faculty and staff and distributes resources to them based on need.
• Maintains an organized and efficient office by keeping department files and records in an accessible, orderly, and current condition to assure appropriate confidentiality and a continuous workflow in the division/department.
• Coordinates and implements the admissions process for the University’s special non-degree students and accelerated programs; assesses, evaluates, and interprets applicants’ admissions documents to determine eligibility; manages applicant files.
• Coordinates, schedules, and attends admissions and alumni visits to area hospitals and two-year Universities.
• Coordinates and implements all facets of the admissions process for the University’s special non-degree students and accelerated programs.
• Performs related accountabilities as required or directed.

Job Specifications: 

Knowledge/Education

Minimum: Bachelor’s degree or equivalent experience

Desired: Bachelor’s degree or equivalent, plus five (5) years of operations experience in an academic or other appropriate office setting.

Experience

Minimum: Two (2) years of experience in an academic or other relevant office setting. Proficiency in confidential records maintenance, word processing, data entry, and expertise in use of computers and general office equipment.

Desired: Advanced organizational and communication skills as well as the ability to gather and process student, personnel, or financial data and make recommendations for improved operational efficiency.

Licensure, Registration, Certification

Minimum: Valid driver’s license. Liability insurance.