Academic Records Evaluator

Overview

Job Summary:

The Academic Records Evaluator is responsible for reviewing, analyzing, assessing and processing information, records and transcripts for determining academic credit and eligibility for degrees.  Under the general direction of the Director of Records/Registrar, incumbent is responsible for one shift 8 hours a day, 5 days a week. Incumbent is subject to hours beyond the normal workday.

Job Responsibilities:

• Assists with proof of graduation program and coordination of Registrar-related graduation processes/responsibilities.
• Evaluates university transcripts, posts transfer credit, notifies students of transfer credit approved and posted.
• Serves as the primary processor for the release of official transcripts and certification of enrollment per university policies, Family Educational Rights and Privacy Act of 1974 (FERPA), American Association of College Registrars & Admissions Officers (AACRAO) and Southern Association of College and Schools (SACS) guidelines. 
• Processes intents to graduate and assists the Registrar to prepare degree audits for prospective graduates and advisors to review and sign, maintain a slate of graduates for each term and communicate with prospects, advisors and deans as needed. 
• Process Service & Worship forms as part of the graduation requirement.
• Counsels with prospective students regarding transferability of previous university credits. 
• Assists the Registrar in processing transfer credit appeals and manages requests to take courses off campus.
• Performs related accountabilities as assigned or directed.

Minimum Qualifications:

• Bachelor’s degree in an appropriately related field; knowledge and skill in student records practices and methods; strong computer skills; two (2) years experience in post-secondary educational setting or one (1) year in Registrar’s Office.

Desired Qualifications:

• Master’s degree in an appropriately related field; knowledge and skill in student records practices and methods; knowledge and skill in student information system/database; five (5) years’ experience in collegiate Registrar’s Office.